Fundraising Forms & Guidelines

Fundraisers for clubs and campus organizations must be approved by ASB. Our goal is to limit competition and conflict between groups. Thank you for your cooperation. 

• Fundraiser Approval Form (click for link)
• Fundraisers are approved during ASB parliamentary meetings on Thursdays. To be considered for approval, all forms must be submitted to ASB with all required signatures by 2:00 pm on Wednesdays.
• Fundraisers are approved in the order that they are received. If there is a conflict with an existing fundraiser, we will ask you to re-submit your request with changes. 
• If you need to purchase any supplies for your fundraiser, you will also need a Purchase Order.  The Purchase Order form link is below.
• Purchase Order Form (click for link)
• Purchase orders must be submitted and approved PRIOR to any purchases made. Failure to do so will result in no reimbursement.
• Fundraiser Clearance Form (click for form)

• • Fundraiser clearance forms should f be submitted to ASB within one week after the end of your fundraiser.  Failure to do so will result in a delay in your club receiving the fundraising monies.

• ASB Check Requests
• There is no direct link for this request.  For the most efficient reimbursement, remain (screenshots are acceptable) the following documentation to Vince Wheeler:
• Name
• Itemized Receipt(s)
• Invoice with Delivery Confirmation (if applicable)
• PO Number (found on approved paperwork)

A few tips:

• Food absolutely cannot be sold to students during the school day. Pre-orders are okay, but deliveries to students must be made outside of school hours. 
• Fundraisers are most successful when they are well-promoted. Use social media, flyers, and GVTV bulletin announcements to make sure people know your group is raising money. 
• Deposit all funds as soon as possible after your fundraiser.   
• When counting money, have two or more people present to verify the amount.